Administrative Assistant
Company: Grubb Properties
Location: Charlotte
Posted on: June 27, 2025
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Job Description:
Job description Administrative Assistant Location: Charlotte, NC
(On-site) Department: Executive Office Reports To: Executive
Assistant Employment Type: Full-Time About the Role We’re looking
for a proactive and detail-oriented Administrative Assistant to
support the Executive Office at Grubb Management. In this role,
you’ll work closely with and report to the Executive Assistant,
helping to ensure the CEO, President, and CIO are supported with
excellence. You’ll handle essential day-to-day administrative
tasks, freeing up the Executive Assistant to focus on high-level
priorities. This is a great opportunity for someone who thrives in
a fast-paced environment, enjoys being organized, and takes pride
in supporting a high-performing team. What You’ll Do Provide
administrative support to the Executive Assistant and executive
team Coordinate and schedule conference calls, meetings, and
appointments Prepare, package, and manage shipping logistics (e.g.,
FedEx) Assist with quarterly conference call logistics and
documentation Help organize and send seasonal communications such
as holiday cards Maintain and update contact lists, mailing lists,
and internal databases Support the preparation and formatting of
executive publications and presentations Assist with event
logistics and coordination Perform general office duties such as
filing, printing, binding, and supply management Handle
confidential information with discretion and professionalism Take
on additional administrative projects as assigned What You Bring 2
years of administrative or office support experience Strong
organizational and time management skills Excellent written and
verbal communication Proficiency in Microsoft Office (Outlook,
Word, Excel, PowerPoint) Ability to manage multiple tasks and
deadlines with accuracy A proactive, can-do attitude and
willingness to learn Experience supporting executives or working in
a corporate environment is a plus Why Join Us? Be part of a
respected and growing organization Work alongside and learn from
experienced executive support professionals Opportunity to grow
your career in a dynamic, fast-paced environment Ready to grow your
career in executive support? Apply now and become a key part of our
high-performing team. PM22
Keywords: Grubb Properties, Hickory , Administrative Assistant, Administration, Clerical , Charlotte, North Carolina
