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Administrative Assistant, OCS

Company: Corning
Location: Hickory
Posted on: June 6, 2021

Job Description:

Requisition Number: 46953

Corning is one of the worlds leading innovators in materials science. For more than 160 years, Corning has applied its unparalleled expertise in specialty glass, ceramics, and optical physics to develop products that have created new industries and transformed peoples lives.

Corning succeeds through sustained investment in R&D, a unique combination of material and process innovation, and close collaboration with customers to solve tough technology challenges.

Our Optical Communications segment has recently evolved from being a manufacturer of optical fiber and cable, hardware and equipment to being a comprehensive provider of industry-leading optical solutions across the broader communications industry.This segment is classified into two main product groupings carrier network and enterprise network. The carrier network product group consists primarily of products and solutions for optical-based communications infrastructure for services such as video, data and voice communications. The enterprise network product group consists primarily of optical-based communication networks sold to businesses, governments and individuals for their own use.

PURPOSE OF POSITION

To provide administrative support and assistance to Technology and interface with other COC organizations in a professional, efficient and quality manner while operating in full confidence.

MAJOR ROLES AND RESPONSIBILITIES

Day-to-Day

  • Assist the Directors of Optical Connectivity Process and co-located Technology Directors with execution of roles, responsibilities and projects as assigned.
  • Provide administrative support including coordinating meetings and maintaining calendars, preparing correspondence, answering phone calls, filing, sorting mail, and managing e-mail.
  • Coordinate domestic and international travel arrangements as assigned including scheduling, preparing itinerary and agendas; assisting in acquiring travel documents (passports and visas) as needed.
  • Complete and file expense reports in a timely manner, using the Concur expense system.
  • Prepare presentations, spreadsheets, graphs and reports as requested using appropriate skills and software.
  • Responsible for updating and maintaining the Box sites and Sharepoint sites.
  • Assist the team with special projects or needs as requested.
  • Ensure necessary reports, information, etc. are provided in a timely manner to the appropriate areas of the company.
  • Schedule meetings along with domestic and international travel as needed for team
  • Coordinate facility visits as needed.
  • Coordinate logistics and details for departmental events.
  • Manage logistics, agendas and objectives for key visits from Corning or external locations; e.g., delivering key messages, objectives, logistics, travel, accommodations, tours, meals, entertainment, etc.
  • Assist with the preparation, publishing and control of highly proprietary documents.
  • Manage confidential and proprietary information with discretion and sound judgment.

Education

  • Four year Bachelors Degree in a business related area with minimum 3 years of experience or Associate's Degree with minimum 5 years experience.
  • Professional Certification a plus.

Experience Requirements

  • 2-5 years+ experience in performing the duties of a professional assistant.

Required Skills

  • Ability to interface and communicate (verbally and in writing) effectively with all levels of personnel internal and external to Corning and with various cultures, both internal and external. 100% fluent in English both written and verbal.
  • Must be able to work in a high profile position, handling details of a highly confidential and critical nature.
  • Work effectively as both an individual performer and a team player.
  • Ability to prioritize and handle multiple tasks simultaneously, work efficiently and effectively in a dynamic unstructured environment.
  • Detail oriented, conscientious.
  • Ability to maintain composure and professional demeanor at all times.
  • Ability to listen, make wise decisions and act with little direction.
  • Ability to organize and coordinate work schedules and duties.
  • Proficiency in using Microsoft Office 2010, including Word, Excel, PowerPoint, Outlook and SharePoint.
  • Proficiency in Concur expense reporting and travel functions.

Desired Skills

  • Picks up on the need to change personal and interpersonal behavior quickly
  • Seeks feedback and continuous improvement
  • Dedicated to meeting the expectations and requirements of internal customers
  • Makes good decisions based upon a mixture of analysis, wisdom, experience and judgment
  • Uses rigorous logic and methods to solve difficult problems with effective solutions

Soft Skills:

  • Proactive, demonstrated ability to take the lead and influence the outcome.
  • Eager to take on additional responsibilities outside normal scope of position.
  • Establishes and maintains effective relationships with all levels and gains their trust and respect
  • Lives the Corning values

Schedule:

  • Monday Friday business hours
  • Willingness to work outside of normal schedule business hours when necessary is desired

We prohibit discrimination on the basis ofrace, color, gender, age, religion, national origin, sexual orientation, gender identity or expression, disability, veteran status or any other legally protected status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Keywords: Corning, Hickory , Administrative Assistant, OCS, Other , Hickory, North Carolina

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